Add a member
Invite and manage members in your workspace. Send email invites, allow company domains, or share a secure join link.
Invite and manage members of your workspace.
Send an invitation#
Open Members
Go to **Settings → Administration → Members**.Click Invite
Select Invite to open the invite dialog.
Enter email addresses
Add one or more emails. Separate multiple addresses with commas.
Choose role
Pick the role the invitees will have when they join the workspace.
Select auto access (optional)
Choose default access, such as which assets or folders they should see first.
Send invites
Click Send invites. New members receive an email with a link and steps to join.
Who can invite#
- Workspace owners and admins can invite new members by default
- Owners can restrict who can invite from Settings → Administration → Members → Permissions
- Learn how adding or removing members affects billing in Billing and plans
Approved email domains#
Let people with your company domain join without a manual invite.
Open Security
Go to **Settings → Administration → Security**.Add allowed domain
Add one or more domains, for example example.com.
Save
People who sign up with a matching address can join the workspace directly.
Notes
- This streamlines joining but does not stop users from creating separate workspaces with the same domain
- Review the domain list regularly to keep it up to date
- If you transfer or retire a domain, remove it from the allowed list to prevent unwanted access
Invite link#
Generate a unique link that lets people join without entering emails one by one.
Open Security
Go to **Settings → Administration → Security**.Generate link
Create an invite link and copy it.
Share carefully
Share the link only inside your organization.
Disable when done
You can revoke the link at any time from the same screen.
Invite and assign#
You can prepare access for invitees before they accept.
- Set them as reviewers on selected items
- Subscribe them to workflows so they receive task updates
- Add them to notification rules for assets they will follow
After they join, their assignments and subscriptions are active.
Manage members#
From Settings → Administration → Members you can:
- Change a member role
- Remove a member
- Resend an invitation
- Filter by status: active, pending, suspended
Troubleshooting#
- Invite not received
Ask the invitee to check spam or quarantine and allow emails from wikio.ai - Invite link shared too widely
Revoke the link and generate a new one, then review recent joins - Cannot invite
You may not have permission to invite. Contact a workspace owner or admin